How to Maintain a Windows Computer

Computers have become easier and easier to use, with many common maintenance tasks being taken care of for you, thanks to modern software. But, there are a few things that relate more to personal preference you can review to make sure everything stays in tip-top shape.

Tools You'll Need:

• Lint-Free Cleaning Cloths
• External Hard Drive (for Backups)

System Maintenance Overview

Computer maintenance on modern computers with the latest version of Windows is much easier and automated compared to older versions. No special software or tools are necessary, and involve more checking and changing settings, rather than starting and waiting for maintenance tasks and programs to complete.

This guide will take you through the settings you need to be aware of, ensuring common ares of computer use are tidy, updates are applied and working in the background properly, and safe ways to physically clean your computer.

It is always wise to backup your computer's data. Data backups should be performed regularly. Even beyond the scope of malware or for the sake of security, it is always prudent to have frequent backups because hard drives can fail, systems can crash, things can break, "life can happen," so you're always better off safe than sorry.

Data backups, just like any type of backup, are a matter of redundancy. One backup solution is good, two or more is better.

Offsite backups (such as online data backup services) are always a good idea, especially as a secondary backup. That way, in the unfortunate event that a fire, flood, or theft happens, you have a copy of your data in a remote, offsite location to fall back on.

It is always prudent to set your backups to use a versioning scheme. When it comes to backing up data, versioning is like a saved history of your files. Versioning allows your backup service to record multiple copies (or versions) of your files in its system (how many depends on the service). You can use file versioning to go back and retrieve the version you need. That way if files are corrupted, infected, or locked, you don't have to worry about having only one backup which may be the bad version.

If you are using a local backup such as an external hard drive or flash drive, it is always a good idea to disconnect the drive when it is not in use. This is a safety precaution, as some forms of malware can encrypt or corrupt all of the data on any connected drive, so a drive that is no longer physically connected cannot be affected.

Windows tends to slow down with more icons on the desktop, because it has to check and redraw them constantly. Also, the Desktop tends to turn into a 'default dumping ground' for many applications.

Having a clean, orderly Desktop with just the applications you use most frequently, and a few important files can lead to better performance overall for your computer.

Move Files to Appropriate Folders

Windows has built-in folders to help you organize your documents, pictures, music and videos. You can also create folders inside folders to help better organize projects and collections.

1. Open Windows Explorer. The icon is usually on the task bar at the bottom of your screen.
   
2. Select This PC on the left.
   
3. You'll see a series of folders on the right for your most common types of files.
   
4. To move a file to a folder, click on the file, and don't let go. Then, drag it over the folder you'd like it in, then release the mouse button.
   
5. To view files in that folder in the future, double-click that folder.
   

Delete Unneeded Files

If you no longer need a file or shortcut you can delete it using one of three methods, depending on which you are most comfortable with.

One folder that routinely fills with files you may not use anymore is the Downloads folder. It's a good idea to check the Downloads folder, delete items you no longer need, and move files you wish to keep to other locations.

1. Open Windows Explorer, and select Downloads under This PC.
   
   
2. This folder contains items you have downloaded using your browser and other programs. Look through each item, and decide to delete, move, or leave files in here.

You may need to remove an app because you need the space or simply don't need it anymore. The following steps show you how to easily remove an app.

1. Open the Start menu and select Settings.
   
   
2. Select Apps.
   
3. Select Apps & features on the left.
   
4. Select an app you want to uninstall, then select Uninstall.
   
   
   Carefully read any prompts in case there are special instructions. Proceed until the application is removed.
   Some applications may require that you reboot.

1. Open the Start menu and select Settings.
   
   
2. Select Update & Security.
   
3. Click Check for updates on the right.
   
4. Once the system has finished checking for updates, it will automatically download and install the latest applicable updates.
   
5. Some Windows Updates can't be made with the system running. Instead, Windows will ask to reboot to complete these updates. If prompted simply select Restart Now to complete the update process.
   

After checking on what your computer is doing during normal use, you may have spotted some things actively running that you don't use or need running 100% of the time. Most times, programs are set to be launched and run as soon as your machine boots up. This process will help you disable unnecessary programs from starting up with your computer.

1. Press the CTRL + ALT + DEL keys on your keyboard at the same time.
   
2. Select Task Manager.
   
3. Select More Details at the bottom.
   
4. Select the Startup tab at the top.
   
5. Look carefully through this list. If you see an item you do not want to startup whenever you turn on your computer, highlight it, and choose Disable at the bottom.
   

When a file is deleted from your computer, it first goes to the Recycle Bin. If left long enough, it will eventually be removed permanently from your computer, but this provides an excellent buffer for simple mistakes.

1. Select the Recycle Bin icon on your Desktop, Windows Explorer will show you the items inside.
   
   
2. If you see the file you want in the Recycle Bin, it's best to put it back where it belongs.
   1. Using your right mouse button, right click the file for the menu to open. Select Restore.
      
      
   2. The file will be put back where it came from. You can open it from that location by double-clicking on the file.
      

1. Using your right mouse button, Right Click on the Recycle Bin on your Desktop. A special menu will open.
   
   
2. Select Empty Recycle Bin.
   
3. You will be asked to confirm you wish to empty the Recycle Bin. If you are sure you do not want the files any longer, select Yes.
   
4. Your Recycle Bin will appear empty when there's nothing in it.
   

Windows needs about 2 GB free space, at minimum, to function. In order to properly update and perform other functions, around 5 GB free space is recommended.

A simple way to help free up space is to remove temporary files; files that were useful during an update or other working of the computer, but now simply take up space.

This will guide you through safely clearing those temporary files.

1. Open the Start menu and select Settings.
   
   
2. Select System.
   
3. Select Storage on the left, then select Temporary files on the right.
   
4. Place a checkmark next to each item, then select Remove files.
   

Windows opens a lot of files during normal operation, and given how complicated it is and how many tasks it does, it can become slightly unstable at times.

The simplest fix for this is to restart your computer from time to time. That way, any open files, open settings, or pending updates can be applied.

1. Select the Start menu, then select Power.
   
   
2. Select Restart.
   

Keeping your computer equipment clean is an important aspect of ensuring continued, excellent operation. But, because there are many delicate electric components, it's best to keep in mind a few simple dos and don'ts so your machine doesn't get damaged.

Cleaning The Keyboard and Mouse

It's common for dust and debris to build up under the keys of your keyboard, as well as slightly sticky fingers to leave residue behind that can attract more. Over time, this build up can cause your keyboard to stop functioning.

Cleaning the Monitor

Your monitor or display is how you see what's going on with your computer. Because of this, it tends to gather dirt and grime quite frequently from fingers and sneezes.

In most cases, your monitor is not covered by glass, but by a layer of special plastic. Using normal window cleaner on this surface can cause damage and yellowing over time.

Computer Tower

Your computer tower should be cleaned occasionally, because dust inside can cause the components to trap heat, and end up dying early.

If you do not feel comfortable opening your computer case, making sure the outside is dust-free, making sure nothing is blocking the fans, and using compressed air to carefully blow dust from those fans is sufficient.

Printers, Scanners, and Other Devices

Because they aren't used as much, printers tend to become covered in dust.

A simple microfiber cloth with nothing on it tends to be enough to keep these clean, though making sure the paper isn't old or warped makes your life easier in the long run when you do need your printer.

For most peripherals, it's best to stick to the following items when cleaning:

Compressed Air

In most cases, a compressed air duster will help dislodge most debris and be all you need.

Lint-Free Cloth

A microfiber or other lint-free cloth, commonly used for jewelry or glasses cleaning, can help for stubborn dust or smudges on your devices.

Cleaning Liquids

In most cases, it's best to keep liquid as far away from your computer as possible, this includes when cleaning. But, for stubborn build-up, simple solvents can be used.

• Never pour liquid on any part of your computer at any time.
• Never spray liquid on any part of your computer at any time.

• Use a lint-free cloth and lightly dampen a corner to do any major cleaning.
  • A mix of half white vinegar and half distilled water is exceptionally inexpensive and effective.
  • Another option is isopropyl alcohol.